Granting access rights in the National e-Invoicing System (KSeF) is a process that allows an authorized person of a Sp. z o.o. to obtain full access to managing the company’s electronic invoices.
When you grant access rights, you delegate authority to:
- Issuing invoices on behalf of your company
- Viewing all invoices w systemie KSeF
- Uploading a certificate do pracy
- Managing all invoice-related operations
Without completing this step, a representative of your company will not have the right to issue invoices or upload a certificate to external systems.
Step-by-step instructions
For your convenience, we have prepared detailed step-by-step instructions describing each stage of the process.
Step 1. Logging into the system
Przejdź na stronę https://ap.ksef.mf.gov.pl/web/. Wybierz Zaloguj profilem zaufanym. Następnie wprowadź numer NIP Twojej firmy. Kliknij Uwierzytelnij.
Step 2. Signing
Click Podpisz (Sign). Select the signing method. As a rule, this is Profil Zaufany (Trusted Profile). Then enter your login details and confirm the signing.
Step 3. Granting access
Go to the Nadaj uprawnienie (Grant authorization) section..
In the Rodzaj uprawnienia (Type of authorization) field, you must select Osobie fizycznej dla pracy w KSeF.
Step 4. Selecting the type of natural person
After selecting the type of authorization, the Dane osoby fizycznej (Natural person details) section will appear..
Here you must select Rodzaj podmiotu uprawnionego (Type of authorized entity):
Two options are available
Osoba fizyczna posługująca się Profilem Zaufanym lub certyfikatem zawierającym identyfikator NIP lub PESEL (Natural person using a Trusted Profile or a certificate containing a NIP or PESEL identifier)
Osoba fizyczna posługująca się certyfikatem niezawierającym identyfikatora NIP ani PESEL (Natural person using a certificate that does not contain a NIP or PESEL identifier)
Select the first option if you are granting access to a natural person who has a Profil Zaufany.
IMPORTANT! Being logged into KSeF does not mean that you have the right to issue invoices. To obtain this right, it is mandatory to complete this step and enter your data.
If you want to grant access to several employees of your company, you must repeat this step separately for each employee. Please enter the details of your representative (director, management board member, or employee).
Access for an accounting company is granted according to the instructions https://miabiznes.pl/faq/ksef-22/
Step 5. Scope of authorizations
In the Zakres uprawnień (Scope of authorizations) section, you will see a list of available authorizations with checkboxes.
IMPORTANT: You must select at least one authorization.
SELECT ALL OF THE FOLLOWING OPTIONS:
- wystawiania faktur
Allows issuing invoices on behalf of your company - przeglądania faktur
Provides access to viewing all issued and received invoices - przeglądania uprawnień
Allows viewing the list of granted access rights - przeglądania historii sesji (generowania UPO)
Required to track the status of submitted invoices - zarządzania jednostkami podrzędnymi
Allows managing invoices of all organizational units
Click Nadaj uprawnienia.
Done. After your request has been successfully processed, you will be able to work in KSeF with full functionality.
